University programs or activities within the scope of the Interactions with Non-Enrolled Minors Policy must do the following:
- Submit the following to the Office of Youth Safety:
- Program Registration (at least 60 days before the start of a program/activity)
- Administrative Approval of One-on-One Interaction with a Minor (submit with the Program Registration only if the Program or Activity involves one-on-one interactions)
- List of Authorized Representatives
- Obtain and keep for your own records:
- Authorized Representatives:
- Parents/Legal Guardians:
- Program Participant Information
- Minor Self-Transport Authorization
- Multi-Media Consent and Release Form for Individuals (English and Spanish versions can be found on the University Marketing & Communications website under "Model Releases")
- Behavioral Expectations for Minors
- Minor Participant Code of Conduct for Virtual Programs
- Parent/Legal Guardian Disclosure of One-on-One Interaction with a Minor (only if the Program or Activity involves one-on-one interactions that have received administrative approval)
- Contact your business manager to ensure background checks are on file for all authorized representatives. If you indicated on the program registration form that there will be one-on-one interaction between authorized representatives and minors, please make sure a fingerprint-based criminal record background check is on file.
- Ensure that at least one authorized representative with current first-aid and CPR certifications is reasonably accessible during all program activities. Emergency Medical Services provides CPR courses monthly for a fee.
- Report suspected abuse or neglect of a minor.
- Maintain a record of all documents per the University's Retention Schedule Policy.