Planning Checklist

  1. Review University Policy – Review the University’s Policy on Interactions with Non-Enrolled Minors (“Policy”)
  2. Departmental Approval – Get the proposed activity approved by the appropriate Dean, Director, or Department Head.
  3. Register the activity - with the Office of Youth Safety at least sixty (60) days prior to the start of the program activity. 
  4. Program Staff/Volunteer Background Check and Training Requirements– Ensure that all Program Staff/Volunteers have completed the requirements to serve as an Authorized Adult prior to working with minors. Learn about the background check and training requirements for Authorized Adults.
  5. Safety and Supervision Standards– Implement standards to safeguard the welfare of participants as delineated in the Minors Policy. Consider the following:
    • Supervisory Ratios
    • Avoiding 1-on-1 Interactions
    • Overnight Activities (if applicable)
    • Transportation (if applicable)
    • Appropriate Communication
    • Medical Treatment of Minors
    • Drop-off/Pick-up Protocols
  6. Waiver and Consent Forms – Collect waiver and consent forms before permitting minors to engage in program activities.

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Planning Checklist

Planning Checklist

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